How To Easily Manage Your Gaming Backlog Using Trello

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The gaming backlog is something I talk about quite a bit on this site as you may be aware. Well, this article is no different.

With that said, I think you’ll find this information very helpful and informative in showing you how to manage your gaming backlog in a fun and organised way.

It’s not often that reading a blog post inspires me to completely change the way I manage things. Up until now all I did was have a backlog label on my Video Game Tracker Sheet and that was that.

However, having read an old article on called Planning Media with Trello, I was totally motivated to make a change with how I manage my gaming backlog.

Following this epiphany, I decided to create my own Trello board to emulate what was described in the post but with my own twist. Instead of tracking all media, I’ll be focusing solely on video games in an effort to work through my gaming backlog.

This article will walk you through my process for managing my gaming backlog using Trello.

I’ve even created a public version of this board that you can copy and use for yourself which you can view here.

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The Basics Of Trello

Trello is a free to use application that allows you to track all of your tasks and activities in a visual way.

A paid version of Trello is available and from what I can see is super powerful. However, for the purposes of this task, the free version is more than enough.

From only having used Trello for the last week or so, I can certainly see how powerful this tool is.

I’ll only be covering a very basic overview of how this tool actually works in this post. So, if you’re interested in learning more I would highly encourage you to try it out for yourself and read through the extensive collection of articles on the Trello blog.


Using Trello, you can create boards which store all of your related items. In this case I’ve made a board simply called “My Gaming Backlog”.

You can create boards for whatever you can think of: planning content for your blog, planning a birthday party, tracking your progress towards finding a new job, whatever.

There are some inspirational ideas for boards on the Trello website itself so I would encourage you to take a look if this sounds interesting to you.


Each board is made up of a collection of lists. This depends on how you structure things but it could be as simple as having the lists To Do, In Progress and Done.

This is a great way of grouping your tasks based on status, day of the week or some other factor.


These lists are made up of a collection of cards. This is where the meat and potatoes of your content goes as they say.

Depending on your implementation of cards, they can be as personalized as you like.

Cards can contain a title, labels and a description, but that’s just for starters.

You can also add comments, members, checklists, attachments, due dates and even a cover image (GIFs are encouraged!).

My Gaming Backlog Board

OK, so with all of that detail covered, let’s move onto the exciting stuff, my gaming backlog board itself!

If you’re following along with this article and have already opened up the Public board I shared, aren’t you clever!

You’ll likely notice the excellent background image that surrounds this board. This is something that you can customize on each board by choosing from stock imagery or solid colors.

Labels denote the consoles
Labels denote the consoles

The labels that I use correspond to the various games consoles that the game relates to.

Next up, here are the different lists that make up this board:

Start Here

Start Here List
Start Here List

I created this list to contain cards that help me to understand how to interact with this board.

Right now I have a card which describes the lists, a card that outlines the content of cards and a card template that I can copy and paste from.

As I continue to use this board and interact with it, I’ll likely add more cards here for ease of access but this is what I have currently.


All of my games that I have not played yet go into cards in the backlog. I also track games in my backlog on my video game tracker sheet as mentioned, so I can quickly add games to this list by referencing that sheet.

I’ll talk more about how I fill in the cards themselves down further, but for now I have one game per card.

Multi-pack games are something I take on a case by case basis, though it’s not something I’ve encountered much in the short time I’ve been using this.

For instance, I’m playing Borderlands 2 from the Handsome Collection right now and I’m treating that as one game. When I move onto the Pre-Sequel that’ll be another card. I’m sure everyone has a different opinion on this but that’s what works for me in this case.

Next Up

Games that I’m going to play next go into Next Up.

I try to limit this to 2 games at any one time to make the choice of which game to play next slightly easier. Hopefully this will make my decision a little easier but we’ll see.

It’s at this point that I add a cover image to the card that contains the game’s cover art or something similar. This looks really cool on the board view and I can easily pick out the games this way.

Currently Playing

Currently Playing List
Currently Playing List

Games that I’m currently playing will go into Currently Playing.

Again, I try to limit this to 2 or 3 games across different consoles as I find I tend to switch up games pretty often.

Story Completed

Once I’ve completed the game in terms of it’s story mode or what not, I put it into Story Completed.

It’s pretty satisfying putting cards onto this list I can tell you.

At this point I add a star rating to the title out of 5.

Platinum / 100%

As enjoyable as it is to put cards into the Story Completed, it’s even more satisfying to put them into Platinum / 100%.

Cards in this list represent games where I have gotten the platinum trophy or achieved 100% completion.

I don’t do this with all games but its quite an achievement when I get there.

Once a game reaches this point I will in some cases update the star rating of the game depending on how I felt about it.

Card Layout

Card Layout - gaming backlog
Card Layout

I have created a card template that I use on each card.

This template sits in a card on the Start Here list and I can copy and paste from it when needed.

  • Title – the name of the game
  • Cover Image – usually of the box art or similar. This gets added when the card goes onto the Next Up list.
  • Label to denote the console
  • Time to complete – is a great resource for this data
  • No. of trophies – I usually get this from PSN Profiles as well as a whole host of other info
  • Any useful walkthroughs, guides etc are linked to here also. Again usually from PSN Profiles
  • A link to game on PSN Profiles for easy access when needed.
  • Once completed, I give the game a star rating out of 5.. I’m not sure if I’ll keep this or not because I usually just play games I like in the first place. If it’s not a great game, chances are I’ll just stop playing it.
  • If there are any other links to articles or other related media linked to the game I include them here so they are all in the one place.


So there you have it, this is my current process for managing and working through my gaming backlog using Trello.

I’ve certainly enjoyed the process of setting this board up and managing it. I definitely feel more motivated to work through my gaming backlog and to keep this process up.

Of course, I’m sure this process will evolve over time but I’m certainly enjoying it.

What do you think about this workflow?

Is this something that would work for you or what would you add to it to make it better?

Let me know your opinions on this as I would love to hear feedback.

One last thing, don’t forget to check out the Public Trello Board I made that you can use as a reference and copy to your own Trello account and use it as you like.

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